Template
Client Approval Template (Free)
Use this template to request approval with a clear yes/no decision and deadline. It works for social posts, ads, videos, and design deliverables.
Template
Subject: Approval Needed — [Project Name / Draft Version] Hi [Client Name], Please review the latest draft here: [Link] Decision needed by: [Date & Time] Please reply with one of these: 1) Approved 2) Rejected (with requested changes) If rejected, please include specific feedback so we can revise quickly. Thank you, [Your Name]
Why this works
It asks for a single explicit decision and a deadline. This removes vague feedback and speeds up project closure.
FAQ
Can I use this as an email template?
Yes. This format is designed for email, but you can adapt it for Slack, WhatsApp, or project tools.
Should I include a deadline?
Yes. Deadlines reduce response delays and keep delivery timelines predictable.
How many choices should I give the client?
Keep it binary: approved or rejected with requested changes. Too many options slow decisions.
Can this template reduce revision loops?
Yes. Clear decision structure and specific feedback requests reduce ambiguity and repeated rounds.